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Excel — Payroll & Tax Calculator 2026 | Payroll & Tax Calculator

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FULL EXCEL PAYROLL AND TAX CALCULATOR 2026


★ PROFESSIONAL TOOL FOR CALCULATING SALARIES, PERSONAL INCOME TAX, INSURANCE CONTRIBUTIONS, AND TAXES



WHAT'S INCLUDED IN THE CALCULATOR:


★ 5 SHEETS OF COMPREHENSIVE ANALYTICS — payroll calculator, staff schedule, Simplified Tax System (USN)/Professional Income Tax (NPD), system comparison, instructions


★ NET SALARY CALCULATION — from gross to NET with all deductions applied


★ PERSONAL INCOME TAX 13%/15% — automatic calculation considering the 5 mln₽ threshold


★ INSURANCE CONTRIBUTIONS — Pension 22%, Medical 5.1%, Social 2.9%, injury insurance


★ REGIONAL COEFFICIENT — for northern and equivalent regions


★ ALLOWANCES AND BONUSES — flexible configuration of additional payments


★ USN 6% AND USN 15% — tax, contribution deduction, minimum tax


★ NPD FOR SELF-EMPLOYED — 4%/6% rates, 10,000₽ deduction, 2.4 mln₽ limit


★ SYSTEM COMPARISON — OSNO vs USN 6% vs USN 15% vs NPD



SHEET 1 — PAYROLL CALCULATOR:


★ INPUT PARAMETERS: tax system, employer type, number of employees, average salary


★ REGIONAL COEFFICIENT — 1.0 (none) / 1.15 / 1.3 / 1.5 / 1.7 / 2.0


★ SENIORITY ALLOWANCE — percentage of base salary for employees with long-term service


★ BONUS — percentage of base salary (quarterly, annual, one-time)


★ DEPENDENTS — standard personal income tax deductions (1,400₽ per each)


★ RESULTS: base salary with coeff. → allowance → bonus → gross → personal income tax → net


★ EMPLOYER INSURANCE CONTRIBUTIONS: Pension + Medical + Social + injury insurance = total contributions


★ PAYROLL FUND = gross + employer contributions


★ TOTAL FOR ALL EMPLOYEES: payroll fund/month, payroll fund/year, contributions/year, salary/year



SHEET 2 — STAFF SCHEDULE:


★ 8 POSITIONS WITH AUTOMATIC CALCULATION — from general director to assistant


★ FIELDS: position, base salary, quantity, regional coeff., allowance %, bonus %


★ AUTOMATIC CALCULATION: gross → personal income tax 13% → net salary


★ TOTAL ROW: total company payroll fund across all positions


★ COLOR CODING — clear structure and easy reading



SHEET 3 — USN AND NPD CALCULATOR:Format: XLSX → 5 sheets | Personal Income Tax 13/15% | Pension+Medical+Social Contributions | USN 6/15% | NPD | Instant delivery